Guidelines

The ALT-2040 Fund supports program development, curriculum transformations, student experience enhancement and educational resource development that accelerates the curricular vision expressed in Outlook 2040. Selection of funded projects is guided by the transformative learning strategies of UBC’s Strategic Plan and the academic program priorities articulated in Outlook 2040, UBC Okanagan’s Declaration of Truth and Reconciliation Commitments and UBC’s commitments to anti-racism initiatives.

All projects must meaningfully transform UBCO students’ learning experiences with an implementation focus and scope consistent with the funding stream. Preference is given to projects that align with one or more of the ALT-2040 Priority Focus Areas.

Projects associated with the Program development and redesign stream and the Program and learning experience enhancement stream must address a program-level opportunity or challenge whereas OER stream projects may be focused at the course level. Projects that create significant OER resources in order to address a program-level benefit (e.g., significantly reduce educational materials cost while improving student learning outcomes within all first and/or second year courses) may align with the Program and learning experience enhancement stream.

guidelines At a Glance

Successful applicants must ensure their project meets the following criteria:

  • Ensure the program aligns with ALT-2040 Fund Priority Focus Areas, advances transformative learning strategies of UBC’s Strategic Plan and UBC Okanagan academic priorities and plans (e.g., Outlook 2040, UBC Okanagan’s Declaration of Truth and Reconciliation Commitments and UBC’s commitments to anti-racism initiatives).
  • Describe how the project uses innovative (new, novel or significantly improved) educational strategies, pedagogical approaches, techniques or tools that have a strong potential to produce a demonstrable gain in student outcomes and/or experiences.
  • Demonstrate how the project will have positive impacts on student learning or the student learning experience with outcome measures aligned with the ALT-2040 project stream.
  • Describe the direct benefits for students (e.g. enhancement of curriculum, services, and resources) and/or indirect benefits (e.g. training of faculty and staff in new pedagogies or learning technologies).
  • Describe how students were consulted in the preparation of the proposal, and how students will be involved in the development and implementation of the project.
  • Provide a clear rationale, methodology, objectives and work plan.
  • Ensure the project objectives are achievable within the proposed timeline and budget.
  • Provide an appropriate budget, with a clear justification of associated costs. Preference may be given to projects with meaningful additional funding sources and/or in-kind resources.
  • Determine project success through outcomes-based criteria; clearly outline the data collection criteria and methods in the proposal’s evaluation plan.
  • Lead Applicants must be full-time, continuing UBC Okanagan faculty members (including Librarians) or full-time lecturers with an active term appointment through the length of the project.
  • Lead Applicants may not normally hold more than one ALT-2040 Fund grant concurrently. Co-applicants and other team members can be involved in more than one active ALT-2040 Fund project at a time.
    • An exception may be made to concurrently hold an OER focus stream grant and a grant from one of the other streams where there is no discernible overlap in the projects. Exceptions should be discussed in advance with the ALT-2040 Fund manager and documented in the proposal.
  • Projects that focus on implementing recommendations from a review process are eligible.
  • Projects that are focused on developing non-credit credentials must have a connection to one or more credit programs.
  • Projects must benefit UBC Okanagan students directly or indirectly to be eligible.

Ineligible Projects:

  • Projects for which the primary purpose is program evaluation for accreditation or similar purposes are ineligible.
  • Projects for which the primary purpose is to create or develop new technologies, new software systems or platforms are ineligible.
  • Projects for which the primary purpose is research are ineligible. Research may be conducted as part of the project (see ethics, funding comments under “Other Considerations and Reporting”), but it may not be the motivation for the project.
  • Projects that do not target UBC Okanagan students as the primary target audience are ineligible.
  • Projects that focus on developing revenue-generating, externally focused, non-credit, continuing education programs are ineligible.
  • Teaching and learning materials created through the ALT-2040 Fund must be made available for re-use within UBC.
  • Awardees within the Program Enhancement and Program Development and Transformation streams are strongly encouraged to license any learning materials developed under a Creative Commons License and share the materials through UBC’s digital channels.
  • OER Creation and/or Adaptation Stream projects must adhere to the following:
    1. Resources developed must be shared with an open copyright license to allow for reuse, remix, revision and redistribution of the content for educational purposes. Exceptions for specific materials in an open work (e.g., culturally sensitive materials) should be discussed in advance with the ALT-2040 Fund manager and documented in the proposal.
    2. Teaching and Learning materials developed will follow the guidelines in the Open UBC OER Accessibility Toolkit. All adapted or used content must have proper attributions.
    3. Appropriate permissions and communication must be provided for students participating in teaching and learning materials developed as part of a course or program (See: Creating Open Education Resources – Having Students Publish Their Work )
    4. An editable version or source file must be made available.
  • The ALT-2040 fund may be used to cover reasonable expenses associated with hosting workshops, including professional development activities, where the goals of the event align with project goals and produce tangible project outcomes.
  • The Lead applicant, co-applicants and project team members, with the exception of student appointments, will not normally receive salary or honoraria from the ALT Fund, though these types of expenses may be allocated as in-kind contributions. Exceptions should be discussed in advance with the ALT-2040 Fund manager and documented in the proposal.
  • The applicant(s) should consult with any and all central service or operational units that are expected to contribute to the project. A letter of resource commitment/support for any significant infrastructure and/or service commitments must be submitted with any proposal.
  • Teaching Buyouts may be requested in association with Program Development and Transformation Stream projects only. The ALT-2040 Fund will provide up to 50% of one course release per year. The Faculty or Department must fund the remaining balance. Partial course buyouts will not be funded. A letter of support from the Department Head/Director must be included in the proposal.
  • Where the research is included in a proposal (note the eligibility considerations regarding research outlined above), the budget must clearly identify research-related expenses. If a proposal is funded, the funds that support research must be transferred into a Research account; in this event, a research project information form will need to be submitted to the Office of Research Services. Where human subjects are involved, the research must have received ethics approval prior to the transfer of funds.
  • Unspent funds revert to the Provost Office at the end of the funding period.

Ineligible costs:

  • Equipment and infrastructure costs are not eligible for funding, though they may be allocated as in-kind contributions.
  • Funds cannot be used to purchase external consulting or other types of services where the expertise is available within UBC at a reasonable cost and in a timely manner.
  • The ALT-2040 Fund may not be used for conference registrations, conference travel or other
    types of dissemination costs, though these types of costs may be allocated as in-kind contributions.
  • The ALT-2040 Fund is not a professional development (PD) fund; funds may not be used to cover PD expenses (workshop fees, travel, etc.) for applicants (including the lead applicant, other applicants project team members) individuals.
  • All multi-year ALT-2040 funded projects must complete an annual report.
  • Project teams are encouraged to participate in annual poster session events.
  • All projects require a final report, including a comprehensive summary, upon completion.