Guidelines

Successful applicants should ensure their project meets the following criteria:

• • Project Alignment: The project advances teaching and learning priorities as outlined in UBC’s Strategic Plans. Project outcomes are consistent with one or more of the ALT-2040 Fund priority focus areas.

• • Project Reach: The project demonstrates positive, measurable impacts on student learning or the student learning experience in alignment with the selected ALT-2040 project stream.

• • Project Scope, Budget, Timeline, and Consultation: The proposal provides clear rationale, objectives and work plan.The budget is appropriate in relation to the project scope and anticipated impact, with a clear justification of all associated costs. Information relating to additional or in-kind funding or support is included in the budget.The proposal clearly states where support from different initiatives and funding schemes has been sought and/or awarded, and clearly articulates the different goals and outcomes that would appropriately justify a separate grant proposal.The proposal provides evidence of consultation with appropriate stakeholder communities: e.g., faculty and departmental leadership, students, community, and industry partners (where appropriate), as well as university and faculty support units that will support the project during its development and implementation (e.g., CTL, UBC Studios, Library, etc.).
  • Student Involvement : The project involves students in meaningful ways. The proposal describes how students were consulted in the preparation of the proposal and how students will be involved in the development and implementation of the project.All projects should be developed in partnership with one or more students with project funding used primarily to support student employment. 
  • Evaluation Plan: The evaluation plan demonstrates how proposed methods and data sources will be used to determine whether project objectives and intended impacts are being achieved.

• • Sustainment : The project will result in sustainable benefits to students. The proposal details evidence of strategic support from the Faculty, Department, and any relevant campus service units (e.g. IT Services, CTL, Library, etc.), and a realistic sustainment plan for project outcomes beyond the period of ALT-2040 funding.

• • UBC Okanagan faculty members (including librarians) are eligible to apply as lead applicants in all streams.

• • Faculty members who are on renewable term appointments are eligible to apply but must specify a contingency plan if employment is not renewed prior to project completion.

• • Lead applicants of an ALT-2040 Fund proposal may not hold more than one ALT-2040 Fund grant concurrently. Co-applicants and other team members can be involved in more than one active ALT-2040 Fund project at a time.

• • Teaching and learning materials created through the ALT-2040 Fund must be made available for re-use within UBC.

• • Successful ALT-2040 Fund applicants for the Learning experience enhancement stream, and the Constellation Protostar stream are strongly encouraged to license any learning materials developed under an appropriate open copyright license and to share the materials widely through UBC’s digital sharing channels (e.g., UBC OER Collection, UBC Wiki, cIRcle, YouTube, etc.).

• • OER focus stream projects or OER developed within other project streams must adhere to the following:
    • Grant recipients will commit to integrating and sustaining OER developed with this funding as required learning material within UBCO courses.
    • Resources developed must be shared with an open copyright license (e.g., Creative Commons) to allow for re-use, remix, revision and redistribution of the content for educational purposes. Exceptions for specific materials in an open work (e.g., culturally sensitive materials, Indigenous Knowledges) should be discussed in advance with the ALT-2040 Fund manager and documented in the proposal.
  • Appropriate communication and permissions must be provided where students participate in teaching and learning materials development in a course or program context. (See: Creating Open Education Resources – Having Students Publish Their Work)

• • If the finalized resources are published in a non-editable format (e.g. a text published as a .pdf), an editable version or source file (e.g. the .doc version of the text) must also be made available.

• • All developed materials will follow the guidelines in the Open UBC OER Accessibility Toolkit.

• • Projects must correctly attribute any third-party open content that it has used or adapted, where required.

• • Any adapted or developed resources will be listed in the UBC OER Collection

ALT-2040 project budgets must be reasonable, aligned with the objectives of the project, and include a clear justification for all costs associated with the project. Further information and resources to support cost estimates for various services that can be included in ALT-2040 proposals are available in the ALT-2040 Handbook.

• • ALT-2040 Fund applicants, with the exception of students in project worker roles, should not normally receive salary or honoraria from the ALT-2040 Fund. Exceptions should be discussed in advance of proposal submission with the ALT-2040 Fund manager and documented in the proposal.

• • ALT-2040 funds cannot be used to purchase external consulting or other types of services where the expertise is available within UBC at a reasonable cost and in a timely manner.

• • The ALT-2040 Fund is not an equipment fund; applicants will not receive funding to buy equipment; however, it may be allocated as an in-kind contribution.

• • ALT-2040 funds cannot be used toward teaching buy-outs/course release.

• • The ALT-2040 Fund is not a professional development fund; funds used to cover expenses (workshop fees, meals, travel, etc.) for events intended solely for the project team members are ineligible.

• • The ALT-2040 Fund is not a research fund. Those interested in conducting research are encouraged to review scholarship of teaching and learning (SoTL) funding  opportunities supported by the CTL.

• • Unspent funds revert to the Office of the Provost at the end of the funding period.

• • All multi-year projects are required to submit an annual report, including a summary for public dissemination.

• • Project teams are encouraged to participate in the annual Celebrate Learning Week poster session event, provide a seminar or workshop through the CTL or participate in a related community of interest/practice.

• • All projects are required to submit a final report, including a comprehensive summary for public dissemination.