FAQ

Below are a set of questions that we believe you may have regarding this fund. Please send additional questions to  altfund.ok@ubc.ca. We will answer you and update this list regularly with the information as appropriate.

Menu

Updated October 21, 2020.


Q: What is the ALT-2040 Fund?

A: The ALT-2040 Fund is the short title for the Aspire-2040 Learning Transformations Fund.

Q: Wait, what happened to the ALT Fund?

A: The Aspire Learning and Teaching (ALT) Fund was established in 2015 to support the transformative learning recommendations of the Aspire Vision by encouraging academic program innovation. Over the past four years, 14 projects were funded, engaging faculty members and students in every UBC Okanagan Faculty. In that same time period, the University developed a new strategic plan (Shaping UBC’s Next Century). UBCO responded by setting a bold direction for the campus through Outlook 2040.

We wanted to honour the founding principles of Aspire and bridge to the transformative learning vision of Outlook 2040. To signify this, the name of the fund was changed to the Aspire-2040 Learning Transformations Fund.

Q: Who manages the ALT-2040 Fund?

A: The ALT-2040 Fund is a strategic initiative managed through the Provost’s Office, in partnership with the Deans Council and UBC Okanagan’s centrally positioned units that provide support for teaching and learning (e.g., Centre for Teaching and Learning, Okanagan Planning and Institutional Research, UBC Okanagan Library, IT, Media & Classroom Services). Program administration is provided by the Provost’s Office; questions related to the ALT-2040 Fund may be directed to Michelle Lamberson, Director, Flexible Learning Special Projects, UBC Okanagan and Vancouver (michelle.lamberson@ubc.ca) and/or altfund.ok@ubc.ca.

Top

Q: What types of projects will the ALT-2040 Fund support?

A: At its core, the ALT-2040 Fund is focused on making an impact at the academic program level. Applicants should be able to articulate how a proposed project, regardless of its scale or focus, provides measurable benefits to one or more academic programs. Projects may range from course-level innovations that address critical program needs through to development of new academic programs.

The Provost works with the Deans Council to identify a set of priority focus areas that align with UBC Okanagan’s strategic academic objectives. Selection of funded projects is guided by the transformative learning strategies of UBC’s Strategic Plan and alignment with the Priority Focus Areas identified in each call. Special consideration is given to those projects that advance the academic program priorities identified in Outlook 2040 and UBCO’s Declaration of Truth and Reconciliation Commitments and recent university statements/commitments related to anti-racism.

Q: What types of projects are ineligible for the ALT-2040 Fund?

A:  The following types of projects are ineligible:

  • Projects for which the primary purpose is program evaluation for accreditation or similar purposes are ineligible. Projects that focus on implementing recommendations from a review process are eligible.
  • Projects for which the primary purpose is research are ineligible.
  • Projects for which the primary target audience is not UBC Okanagan students are ineligible.

Q: Who can I go to for advice on developing my ALT-2040 Fund application?

A: The ALT-2040 Fund is focused on transformation at the academic program level. We recommend that you first discuss your ideas with your colleagues in the Department(s)/Unit(s) associated with the academic program or programs that you will be enhancing with your proposed project. In particular, you, and any co-applicants, will need the support of your Department/Unit Head(s) and your Dean(s).

UBC Okanagan’s central service units that support teaching and learning can provide advice at all stages. The Centre for Teaching and Learning (CTL) can advise on topics such as pedagogy, instructional design, assessment, learning technology integration and planning. The Office of Planning and Institutional Research (PAIR) can provide feedback and advice on evaluation approaches and methodologies. The Library can provide support on learning resources discovery/development (including open resources) and copyright, licensing and digitization. IT, Media & Classroom Services, in partnership with the CTL, can provide advice on media development, video-conferencing and learning space enhancement or utilization.

You can also request assistance from the Provost Office either by emailing altfund.ok@ubc.ca or contacting Michelle Lamberson (michelle.lamberson@ubc.ca).

Top

Q: What are the funding and time limits for individual projects? 

A:  There is no set minimum. A maximum of $30,000 is available for 2021 projects; projects may be up to two years in length.

Q: What kinds of resources can be requested for funding? 

A: The type of support you may need is dependent on the nature of your project. The “Budget Considerations” component of the Guidelines outlines some of the key restrictions associated with the Fund. It is important to consult with the central support units (CTL, UBC Okanagan Library, PAIR, and IT, Media & Classroom Services).

Common types of support that may be needed include:

  • Graduate and Undergraduate Academic Assistants (project workers)
  • Instructional and curriculum design support
  • Project management/project coordination
  • Media design and production: web-programming, graphic design, videography, animation, post-production
  • Learning resource discovery/development (including open resources) – learning support materials
  • Learning technology development and support
  • Library consultation – resources, copyright, licensing, digitization
  • Professional development – instructors and Teaching Assistants
  • Evaluation support

Q: Can I ask for equipment from the ALT-2040 Fund?

A: This fund is not an equipment fund; however, equipment purchased by an academic program or supplied by other sources may be considered an in-kind expense if the primary use of the equipment is for the project.

Q: What if my project requires media development?

A: If you are planning to develop learning materials in support of flipped classroom or blended learning activities (video material, screen casts, etc.), we recommend that you consult with the CTL and UBC Studios Okanagan.

Equipment for this purpose may be provisioned from a central pool of media resources for use during the project.

Q: Can I apply for teaching release in my proposal?
A: No teaching buyouts will be funded from the ALT-2040 Fund in 2021; a department-provided buyout may be allocated as an in-kind contribution.

Q:  I understand that travel associated with dissemination (e.g., conference travel) is not eligible for funding. Can I request travel funds for other purposes (e.g., to support collaborative work between campuses, collect field samples, shoot video at a relevant external location)? 

A: Yes, you can request travel funds (exclusive of dissemination activities) as long as the work associated with the travel contributes meaningfully to advancing your project goals in efficient and effective ways. Please ensure that you indicate how you will gauge the impact of the travel-related work in the appropriate parts of the LOI and Full Proposal. Dissemination costs may be included as in-kind contributions to the project.

Q: When should a letter of support be included with a proposal?

A:  Any significant infrastructure and/or service commitments must be accompanied a resource commitment letter (may be in e-mail form) from a person authorized to commit resources for the organization (e.g., Head, Director).  Overall, the letters are meant to ensure that 1) all resource commitments are identified and 2) there is a commitment to providing those resources.

Q. What format should support letters use?

A: Letters may be in the form a succinct email from the person/unit committing the resources to the Lead Applicant.  A PDF of the email can be uploaded to the application system (there are upload buttons for the budget and any support letters). Multiple letters can be merged into one document for efficiency’s sake.

Q. What information should be included in a support letter?

A: If the letter is from a Department Head/Director, then the following applies:

  • The letter should provide a list of the the resource commitments identified in the budget, and indicate that s/he is aware of and committed to providing the resources if application is successful.
  • In situations where a Department Head/Director is an applicant then a  “one over” rule applies (email/letter from Associate Dean or Dean, as appropriate).
  • If there is a longer term commitment of resources (e.g., additional TAs needed ongoing), then there should be a statement that acknowledges the longer term commitment, and that s/he is committed to this investment if the project is successful.

If the letter is for resources provided by a service units, a similar type of email is needed. The Director of the unit should indicate that they are aware of and agree to providing the identified resources.

Any significant institutional upgrades, particularly any that involve permits of any kind, will require a letter from Campus Planning.

Top

Q: How do I submit my Proposal?

A: All proposals must be submitted through the online ALT-2040 Fund’s application system, which will be accessed through the Apply Now link on the top menu of the ALT-2040 Fund website or direct: https://altfundapply.ok.ubc.ca/prog/2021-alt-2040/.

Q: Will late applications be accepted?

A: No, we regret that late applications will not be accepted.

Top